Kite4Life,
I am involve with a local spearfishing club that, was facing many of the same issues that you are, I talked to the President who is also a lawer, and he suggested that you start here. This is a copy of all our club records and status, He said you could use some of the documents as templates to get started, as most of them are standard format. Let me know if you have any questions.
http://www.sunbiz.org/scripts/cordet...s_filing_type=